Manav Sampada UP | eHRMS Portal Login (ehrms.upsdc.gov.in)

Manav Sampada is the comprehensive Electronic Human Resource Management System serving government employees across Uttar Pradesh. Developed by the Uttar Pradesh State Data Centre (UPSDC), this digital platform at ehrms.upsdc.gov.in has transformed how state government employees manage their professional records, attendance, salary details, and administrative processes.

With over 16 lakh registered users, the manav sampada portal provides seamless access to essential services including leave management, salary slip downloads, transfer applications, pension processing, and service book maintenance. The system supports employees from various departments such as Basic Education, Medical and Health, Revenue, and Police services.

Understanding Manav Sampada eHRMS System

The manav sampada uttar pradesh platform represents a significant leap in government administration digitization. This integrated system eliminates traditional bureaucratic delays and provides employees with direct access to their professional information anytime, anywhere.

The ehrms manav sampada portal serves as a single-window solution for all human resource needs. From attendance marking to retirement processing, every aspect of an employee’s career journey is documented and accessible through this centralized database.

Manav Sampada Login: Complete Access Guide

The manav sampada up login process is designed with security and ease of use in mind. Employees need their official credentials to access the portal and utilize its comprehensive features.

Login Steps for Manav Sampada Portal

Access the Official Portal Open your web browser and visit ehrms.upsdc.gov.in. Ensure you’re on the genuine government website by checking the URL and security certificate.

Department Selection Before entering credentials, select your department from the available options:

• EDUBASIC for Basic Education Department employees
• MEDHLTH for Medical and Health Department staff
• REVENUE for Revenue Department officials
• POLICE for Police Department personnel
• Additional department codes as per your assignment

Credential Entry Input your 8-digit Employee ID in the User ID field. This unique identifier is assigned upon joining government service. For your password, first-time users should enter the initial three letters of their first name in capital letters followed by their birth year in four digits.

Security Verification Complete the CAPTCHA verification by entering the displayed characters. This security measure protects your account from unauthorized access attempts.

Access Your Dashboard Click the login button to enter your personalized dashboard where all services and information are organized for quick access.

First Login Password Requirements

New users logging into manav sampada ehrms.upsdc.gov.in for the first time must create a secure password. The system enforces these security standards:

Password Criteria:

• Minimum length of 8 characters
• Mix of uppercase and lowercase letters
• At least one numeric digit
• At least one special symbol (@, #, $, %, etc.)
• Avoid using personal information like birthdate or name

After creating your new password, the system will log you out automatically. Use your new credentials for subsequent logins.

Obtaining Your Manav Sampada Credentials

New government employees or those who haven’t accessed the ehrms.upsdc.gov.in manav sampada portal previously need to obtain their login credentials through official channels.

Getting Your Employee ID

Your Employee ID is the foundation of your manav sampada upsdc.gov.in access. This 8-digit number can be obtained through:

Official Sources:

• Appointment order received upon joining
• Government employee identification card
• Monthly salary statement documents
• Physical service record book
• Contact with department’s designated nodal officer

The nodal officer is the primary point of contact for all eHRMS-related queries and can verify your Employee ID, confirm your profile activation status, and provide department-specific guidance.

Understanding Default Password Format

The initial password for manav sampada login up follows a standardized format across all departments:

Format Structure: First three characters of your first name (all capitals) + Four-digit birth year

Practical Examples:

• Employee Suresh born in 1988: SUR1988
• Employee Kavita born in 1992: KAV1992
• Employee Amit born in 1985: AMI1985

This default password must be changed immediately upon first successful login for security reasons.

Manav Sampada Portal UP for Leave Application

The manav sampada portal up for leave application feature has revolutionized how government employees request and manage their time off. The digital system provides transparency, speed, and convenience compared to traditional paper-based processes.

Complete Leave Application Process

Accessing Leave Services After completing your manav sampada login, locate the Employee Services section on your dashboard. Within this section, select Self-Service options, then click on Apply for Leave to begin the application process.

Leave Type Selection The portal supports various leave categories, each with specific rules and entitlements:

Earned Leave (EL): Accumulates throughout service with a maximum cap of 300 days. Can be used for planned personal needs, vacations, or family obligations.

Casual Leave (CL): Eight days available annually for short-term, unforeseen personal matters. Does not accumulate to the next year.

Medical Leave: Granted for health-related issues requiring rest or treatment. Requires valid medical documentation from registered healthcare providers.

Maternity Leave: Female employees are entitled to 180 days for childbirth-related needs, including pre and post-delivery care.

Paternity Leave: Male employees receive 15 days to support their spouse during childbirth and initial childcare.

Child Care Leave: Available for employees with children under 12 years for childcare responsibilities, including illness or school-related needs.

Study Leave: Granted for pursuing higher education or professional courses relevant to government service.

Special Disability Leave: Additional provisions for employees with disabilities requiring specific accommodations.

Application Form Completion

The leave application requires accurate information in all mandatory fields:

Basic Information:

• Select your desired leave type from the dropdown
• Enter the starting date of your leave
• Specify the ending date of your leave period
• System automatically calculates total days
• Provide clear, concise reason for leave request
• Include contact details where you can be reached
• Mention relief arrangements if applicable for your position

Document Upload Requirements

Different leave types require specific supporting documents for approval:

Submission and Tracking

Once you submit your application through the manav sampada portal, the system generates a unique reference number. This Application ID follows the format MS/UP/2025/XXXXXX and serves as your tracking identifier.

Status Indicators:

• Approved (Green): Your leave has been sanctioned. Download the official approval order for your records.
• Pending (Amber): Application is under review by your reporting officer or DDO. Check periodically for updates.
• Rejected (Red): Request has not been approved. Review the remarks section for specific reasons and guidance.

Emergency Leave Protocol

The manav sampada leave system includes provisions for genuine emergency situations where advance application is impossible:

Emergency Application Steps:

• Submit application within 24 hours of the emergency occurrence
• Select the emergency category from available options
• System provides automatic provisional approval for up to 3 days
• Include detailed explanation citing emergency nature
• Submit required supporting documents as soon as possible
• Contact your immediate supervisor to inform them of the situation

Checking Leave Balance

Regular monitoring of your leave balance helps in planning and ensures you don’t exceed available entitlements:

Navigate to your manav sampada up dashboard after login. Access the Leave Summary section from the main menu. View comprehensive breakdown showing:

• Total entitled leave for each category
• Leave already availed during the current year
• Remaining balance available for application
• Pending leave applications under review
• Historical leave record from previous years

Manav Sampada UP Basic Education Features

The manav sampada up basic education module contains specialized functionalities designed specifically for the education sector’s unique requirements.

Education Department Services

Academic Integration Teachers can access the complete academic calendar integrated with the manav sampada portal. This includes examination schedules, vacation periods, training program dates, and important academic events throughout the year.

Professional Development The platform provides comprehensive information about mandatory and optional training programs. Teachers can register for workshops, seminars, and capacity-building programs directly through the portal. Certificates earned through these programs are automatically added to your profile.

Staff Management School administrators utilize the system for monitoring teacher deployment, tracking student-teacher ratios, managing substitute arrangements, and generating reports for education department reviews.

Transfer Management The education sector’s unique transfer policies are embedded in the system. Applications are processed considering academic session timings, ensuring minimal disruption to students’ education. Teachers can view their transfer eligibility, apply online, and track approval status.

Leave Coordination Special provisions ensure adequate teacher coverage during critical periods like examinations, result preparation, and admission processes. The system alerts administrators about leave requests during sensitive academic periods.

Accessing Education Services

Complete your manav sampada up teacher login using the EDUBASIC department code. From your specialized dashboard, access education-specific modules including:

• Academic calendar and schedule viewing
• Training program registration and certificate downloads
• School-wise deployment and transfer reports
• Student-teacher ratio analytics
• Academic achievement documentation
• Examination duty rosters

Salary and Financial Services on Manav Sampada

The manav sampada portal salary slip and financial management features provide employees with complete control over their financial information.

Salary Slip Access

Monthly Payslip Download: Navigate to the Payroll section from your dashboard. Select the Salary Slip option and choose your desired month and year. The system displays a detailed breakdown including:

• Basic pay amount
• Dearness Allowance (DA)
• House Rent Allowance (HRA)
• Transport Allowance
• Other applicable allowances
• Professional Tax deduction
• Income Tax deduction
• Provident Fund contribution
• Other deductions
• Net salary credited

Download the official PDF version for your personal records or official requirements.

Annual Tax Documents

Form 16 Services: Access your annual income tax statement showing total salary earned, tax deducted at source (TDS), and other relevant financial information required for income tax return filing. Download separate Form 16 documents for each financial year.

GPF Management

The General Provident Fund section provides:

• Current GPF account balance
• Monthly contribution amount
• Interest credited
• Annual GPF statement downloads
• GPF advance application
• GPF final withdrawal processing
• Loan against GPF facility
• Repayment schedule tracking

Additional Financial Features

National Pension System (NPS): View your NPS account details, contribution history, and accumulated corpus. Track both employee and employer contributions to your retirement fund.

Insurance Coverage: Monitor various insurance schemes applicable to government employees. Track premium payments and coverage details for health, life, and accident insurance policies.

Loan and Advances: Check status of applied loans, view sanctioned amounts, track disbursement, and monitor recovery schedules for various advances like vehicle loans, house building advances, and festival advances.

Service Record Management

Your digital service book maintained in the manav sampada ehrms.upsdc.gov.in system contains your complete professional history.

Service Book Components

Personal Information Section: Complete biographical details including date of birth, educational qualifications, family information, and contact details.

Appointment Details: Original appointment date, designation, pay scale, and joining location documentation.

Service History: Chronological record of all postings, transfers, promotions, and departmental movements throughout your career.

Increment Records: Documentation of annual increments, advance increments, and special pay revisions with effective dates.

Training and Certifications: Complete list of training programs attended, workshops completed, and certificates earned during service.

Performance Records: Annual performance assessment reports, commendations, and achievement recognitions.

Disciplinary Records: Documentation of any disciplinary proceedings, if applicable, with complete case details.

Awards and Honors: Recognition received for exemplary service, including state and national awards.

This comprehensive digital record is legally valid and accepted for all official purposes including loan applications, promotions, transfers, and retirement processing.

Transfer and Posting Services

The up manav sampada portal streamlines the transfer process with digital applications and transparent tracking.

Transfer Application Process

Eligibility Verification: Check your transfer eligibility based on tenure at current posting, department rules, and special provisions. The system automatically calculates your eligibility date.

Online Application: Submit transfer requests digitally with preferred location choices, reasons for transfer request, and supporting documents if required. Applications are processed according to departmental transfer policies.

Status Tracking: Monitor your application progress through various stages including initial scrutiny, departmental recommendations, approval processes, and order generation.

Order Receipt: Receive digital transfer orders (manav sampada aadesh) directly through the portal. Download official order copies for joining formalities.

Joining Report: Submit online joining reports at your new posting location through the system, updating your service record automatically.

Mobile Access: m-STHAPANA Application

The manav sampada app brings portal services to your smartphone for convenient access on the move.

Mobile Application Benefits

Biometric Security: Login using fingerprint or face recognition for quick, secure access without entering passwords repeatedly.

Core Services:

• View and download salary slips instantly
• Submit leave applications with photo uploads
• Check daily attendance records
• Access complete e-Service Book
• Receive instant notifications for orders and approvals
• View transfer orders and updates

Offline Features: Previously downloaded documents remain accessible even without internet connectivity. Sync automatically when connection is restored.

Installation Guide

Search for “m-STHAPANA UP Government” in Google Play Store (Android devices) or Apple App Store (iOS devices). Verify the developer is listed as UPSDC before installing. After installation, login using your existing ehrms up manav sampada credentials. Enable notifications to receive real-time updates about applications and orders.

Password Security and Recovery

Maintaining account security is crucial for protecting your personal and professional information.

Password Reset Procedure

If you’ve forgotten your manav sampada login uttar pradesh password:

Visit the ehrms.upsdc.gov.in portal and locate the Forgot Password link on the login page. Enter your 8-digit Employee ID and select your department code. Choose your verification method – either registered mobile number or email address. An OTP (One-Time Password) will be sent to your chosen verification channel. Enter the received OTP in the portal. Create a new strong password following all security requirements. Confirm your new password by entering it again. Submit the form to complete the reset process.

Regular Password Updates

For enhanced security, periodically update your password even if you haven’t forgotten it:

Login to your manav sampada portal account. Navigate to Employee Services from the main menu. Select Change Password option. Enter your current password for verification. Input your new password twice for confirmation. System will log you out automatically after successful password change. Login again using your new credentials.

Benefits of Digital HRMS Implementation

The transition to manav sampada has delivered significant advantages for both employees and administration.

Employee Advantages

Time Efficiency: Complete tasks in minutes that previously required days or weeks. Apply for leave, check salary details, and access records without office visits.

Accessibility: Access your information 24 hours a day, 7 days a week from any location with internet connectivity. No need to wait for office hours or visit physical locations.

Transparency: Track every application and request in real-time. Know exactly what stage your work is at and when to expect completion.

Paperless Operations: Eliminate physical document handling, storage concerns, and the risk of document loss or damage.

Instant Information: Immediate access to salary slips, service records, leave balances, and other critical information without delays.

Administrative Benefits

Process Automation: Workflows are automated, reducing processing time by 70-80% and eliminating manual intervention in routine tasks.

Cost Savings: Substantial reduction in paper consumption, printing costs, physical storage requirements, and administrative overhead.

Data Integrity: Single centralized database ensures accuracy, eliminates duplication, and maintains consistent records across all departments.

Analytics and Reporting: Generate comprehensive reports instantly for informed policy decisions, resource allocation, and planning.

Accountability: Complete audit trail of every transaction, application, and approval maintains transparency and accountability.

Eligibility and Access Rights

Access to the manav sampada portal login is restricted to authorized users meeting specific criteria.

Who Can Access the Portal

Active Government Employees: Current serving employees of Uttar Pradesh State Government with valid Employee IDs and active service status.

Retired Personnel: Retired government employees can access pension-related services using their Pensioner ID. Access is limited to relevant modules for pension processing and related benefits.

Access Restrictions: Employees under suspension, those with terminated services, or personnel on unauthorized absence may have restricted or blocked access until their status is regularized.

Account Activation

New employees don’t register themselves on the portal. Your department’s administration creates your profile in the system. The nodal officer activates your account and provides initial credentials. You receive your Employee ID and default password through official channels. After receiving credentials, complete your first login and update your password immediately.

Contact and Support

Frequently Asked Questions

What is the full form of eHRMS in Manav Sampada?

eHRMS stands for Electronic Human Resource Management System. Manav Sampada is the branded name for Uttar Pradesh’s implementation of this comprehensive digital platform for government employee management.

How do I perform manav sampada up login if I’m a new employee?

Contact your department’s nodal officer to obtain your 8-digit Employee ID. Use this ID as your username and create your password using the first three letters of your name (capitals) plus your birth year. Visit ehrms.upsdc.gov.in, select your department code, enter credentials, and login.

Can I access manav sampada portal from my mobile phone?

Yes, the portal is mobile-friendly and accessible through any web browser. Additionally, download the official m-STHAPANA app from Play Store or App Store for optimized mobile experience with additional features like biometric login.

How long does leave approval take on manav sampada portal up for leave application?

Approval time varies by department and leave type. Emergency leave receives provisional automatic approval for 3 days. Regular leave typically gets processed within 2-7 days depending on your reporting officer’s response time. Track status using your Application ID.

Where can I download my salary slip from manav sampada portal salary slip section?

After login, go to Payroll section, select Salary Slip, choose the month and year, and click download. You’ll get a PDF file with complete salary breakdown including all allowances and deductions.

What documents do I need for medical leave application?

You need a medical certificate from a registered medical practitioner showing registration number, diagnostic reports or prescriptions, and hospital admission papers if you were hospitalized for more than 3 days. Upload these documents with your leave application.

How do I check my GPF balance on Manav Sampada?

Navigate to Financial Services or GPF section from your dashboard. You can view current balance, monthly contributions, interest credited, and download annual GPF statements. The section also allows GPF advance applications.

Is there a difference between manav sampada up and manav sampada hp?

Yes, these are separate implementations for different states. Manav Sampada UP (ehrms.upsdc.gov.in) is for Uttar Pradesh government employees, while Manav Sampada HP serves Himachal Pradesh employees with a different portal URL.

What should I do if I forgot my manav sampada login password?

Click “Forgot Password” on the login page, enter your Employee ID and department, choose verification via mobile or email, enter the OTP received, and create a new password. If you don’t have access to registered mobile/email, contact your HOI or nodal officer.

How can teachers access manav sampada up basic education services?

Teachers should use the EDUBASIC department code during login. After accessing the portal, navigate to Department-Specific Services to find education-related modules including academic calendar, training programs, and school deployment reports.

Can I apply for transfer through up manav sampada portal?

Yes, the portal provides online transfer application facility. Check your transfer eligibility first, then submit your application with preferred locations and required documents. Track your application status and receive digital transfer orders through the system.

What is manav sampada aadesh?

Manav Sampada aadesh refers to official orders generated through the portal, including transfer orders, promotion orders, posting orders, and other administrative directives. These digital orders are legally valid and can be downloaded from your account.